Attendance Coordination Specialist

About the role

In this role, you will be responsible for managing attendance data, ensuring compliance with labor laws, and supporting payroll processes. You will perform software entries related to employee attendance, collaborate with staff on attendance matters, and prepare analytical reports for management.

You will work closely with IT teams to maintain and enhance attendance tracking systems, ensuring that all data is accurate and compliant with company policies. Success in this role involves a high level of attention to detail, effective communication with employees, and a proactive approach to problem-solving.

Skills that matter here

• attendance tracking software: This role requires proficiency in attendance tracking software to manage and verify employee attendance data.
• Excel: Excel skills, particularly in data analysis and reporting, are essential for preparing attendance reports and presentations.
• data analysis: Strong analytical skills will help in identifying attendance trends and discrepancies.
• reporting: You will prepare various reports on absenteeism and attendance deviations for management.

Who this role suits

• Background in Human Resources or Business Administration, particularly in the IT sector.
• Detail-oriented with strong analytical and problem-solving skills.
• Proactive and able to work independently while managing time effectively.
• Excellent communicator, able to interact professionally with employees and management.

From the employer

• Perform software entries based on assigned tasks such as hires, terminations, vacations, sick leaves, etc
• Collaborate with employees regarding attendance-related matters in line with company policies
• Support the payroll process by providing verified attendance data and resolving discrepancies
• Work closely with IT teams to maintain and improve attendance tracking systems
• Ensure compliance with labor laws, company policies, and industry regulations related to work hours and attendance
• On the first working day, register biometric data in the attendance system and issue access cards to new hires
• Prepare analytical reports on Absenteeism, attendance deviations and other related reports
• Prepare presentations on Attendance for founders, Board members
• Carry out other duties assigned by the immediate supervisor that align with the job description and comply with the labor code

• Bachelor’s degree in Human Resources, Business Administration, or a related field
• At least 1 year of experience in attendance management, workforce coordination, or HR administration preferably in IT industry
• Proficiency in attendance tracking software and Excel (especially pivot tables, data analysis, and reporting)
• Strong analytical and problem-solving skills related to attendance issues
• High level of attention to detail and data entry accuracy
• Ability to handle confidential information with professionalism
• Excellent verbal and written communication skills for interacting with employees and management
• Proactive and solution-oriented mindset
• Ability to work independently and manage time effectively
• Strong interpersonal skills and a service-oriented approach to support employees
• Adaptability to work in a fast-paced IT environment