Workday Intern (Archivist)

About the role

As a Workday Intern (Archivist) at BetConstruct, you will be responsible for organizing and digitizing HR records while ensuring compliance with data protection regulations. This role involves sorting physical files, operating scanning equipment, and maintaining accurate digital records.

You will work closely with internal teams to identify and rectify any discrepancies in employee documentation. Success in this role means ensuring that all HR records are meticulously organized and digitized to meet company standards.

Skills that matter here

• Attention to detail: This role requires a meticulous eye for detail to ensure accuracy in reviewing names, dates, and identification numbers.
• File management: Strong file-management skills are essential for maintaining order across large volumes of physical and digital records.
• Communication skills: Clear written and verbal communication skills are necessary for following up on missing paperwork and reporting audit findings.

Who this role suits

• A current student or recent graduate in Human Resources, Business Administration, or a related field.
• Detail-oriented individuals who take pride in maintaining accuracy and order.
• Those comfortable with basic office technology and willing to learn about HRIS tools.
• Ethical individuals who understand the importance of confidentiality in handling sensitive employee information.

From the employer

• Sort, re-order, and systematically organize physical personnel files prior to scanning to ensure uniform sequence and flow
• Operate document scanning hardware and software to convert paper HR records into high-quality digital files per company naming conventions and directory structures
• Audit document details (First Name, Last Name, Middle Name, Dates, Employee IDs) line-by-line, identifying and rectifying errors before final digitization
• Inspect physical files to identify missing required records, missing signatures, or missing pages
• Coordinate with internal team members to locate and source missing documentation to complete physical files prior to digital upload
• Ensure digitized documents match current Workday employee profiles for clean batch uploading and electronic document management
• Adhere strictly to privacy policies and data protection regulations regarding sensitive employee personal data

• Currently pursuing or recently completed a Bachelor’s degree in Human Resources, Business Administration, Records Management, Information Systems, or a related field
• Meticulous eye for detail with a low error rate when reviewing names, dates, and identification numbers
• Strong file-management skills and the ability to maintain structured order across large volumes of physical and digital records
• Familiarity with basic office technology (scanners, PDFs, file managers, Microsoft Excel/Word). Basic exposure to or familiarity with Workday or other HRIS tools is a plus
• High level of discretion and standard of ethics when handling confidential employee documentation
• Clear written and verbal communication skills to follow up on missing paperwork and report audit findings