Procurement Specialist - Middle

About the role

In this role, you will be part of the Procurement Team at SOFTSWISS, focusing on managing purchasing activities and optimizing procurement processes. You will be responsible for researching and selecting suppliers, coordinating logistics for IT hardware, and maintaining accurate inventory records.

Success in this position requires strong organizational skills and a proactive approach to managing supplier relationships and procurement documentation. You will work closely with colleagues on hardware selection and logistics, ensuring that equipment is available and properly tracked across multiple regions.

Skills that matter here

• procurement: This role involves managing purchasing activities and supplier relationships.
• logistics: You will coordinate the delivery and collection of IT hardware across various regions.
• IT asset management: Maintaining accurate records of hardware and managing inventory are key responsibilities.
• inventory management: You will oversee warehouse inventory and conduct regular checks.
• 1C: Hands-on experience with 1C is required for maintaining hardware records.
• Jira: Experience with Jira will aid in managing procurement-related tasks.

Who this role suits

• Candidates should have 2-3 years of experience in procurement or logistics.
• A detail-oriented and organized approach is essential.
• Experience with supplier negotiations is a plus.
• You should be proactive and able to work collaboratively with colleagues.

From the employer

• Research, compare, and select suppliers to secure the best prices, discounts, and purchasing terms.
• Manage procurement and logistics of IT hardware across multiple regions, including Asia, Europe, South America, and others.
• Coordinate delivery and collection of equipment for employees, including shipment, pickup, replacement, and return logistics.
• Maintain accurate and up-to-date hardware records in 1C.
• Coordinate the transfer of equipment to service centers for repair and provide the necessary information to responsible colleagues.
• Manage warehouse inventory and ensure accurate tracking of equipment assigned to employees.
• Conduct regular inventory checks for warehouse stock and equipment currently in employees’ possession.
• Standardize and improve the hardware section in 1C, including: maintaining a unified hardware database; introducing a common format for technical specifications; recording warranty periods; classifying hardware by legal entity, category, technical specifications, condition, and intended use.
• Collaborate with colleagues involved in hardware selection, purchasing, and related operational processes.
• Monitor hardware availability across all categories and ensure timely replenishment.
• Handle procurement-related documentation, including invoices and other purchasing documents.

• 2–3+ years of experience in hardware procurement, IT asset management, logistics, inventory, or a similar role.
• Hands-on experience with 1C.
• Experience using Jira and Confluence.
• Experience in inventory management and warehouse accounting.
• Experience organizing hardware logistics across different regions.
• Good understanding of procurement documentation, including invoices.
• Nice to have: Experience in supplier negotiations and vendor management.
• Understanding of warranty handling and repair workflows.
• Strong organizational skills and attention to detail.
• Structured approach to documentation and process improvement.

• Private health insurance
• Sports benefits
• Comprehensive Mental Health Program
• Free English lessons (online)
• Local language courses
• Paid time off
• Maternity leave support
• Referral program rewards
• Upskilling, internal workshops, and participation in professional conferences and corporate events