Executive Assistant

About the role

In this role at IGT, you will provide essential administrative support to senior C-Suite executives in a dynamic environment. Your responsibilities will include managing complex calendars, coordinating meetings, and making travel arrangements, all while ensuring effective communication on behalf of the executives.

IGT, a leader in gaming and digital experiences, has recently expanded and now operates globally with a strong commitment to innovation and responsible gaming. Success in this position requires attention to detail, the ability to manage multiple tasks, and a proactive approach to improving operational efficiency.

The salary range for this position is between $80,000 and $120,000, reflecting the role's responsibilities and required expertise.

Skills that matter here

• MS Office: Proficiency in MS Office is crucial for creating documents, presentations, and managing communications.
• calendar management: Expertise in calendar management is necessary for scheduling complex meetings and organizing executive time effectively.
• communication: Strong communication skills are essential for handling correspondence and facilitating teamwork among executives.
• customer service: Customer service skills enhance interactions with internal and external stakeholders.

Who this role suits

• Candidates should have a background in supporting senior executives within large organizations.
• A positive, optimistic attitude and a bias for action are important for thriving in this role.
• Detail-oriented individuals who can prioritize tasks and manage multiple projects will excel.
• Self-starters who take initiative and suggest improvements to operations will be well-suited.

From the employer

Job Responsibilities:

• Provide dedicated administrative support to assigned senior executives, including (for example) complex calendar management, meeting coordination, travel arrangements, invoice processing, and expense reporting
• Schedule and organize meetings and global team events.
• Prepare agendas, take minutes, and track follow-up actions
• Handle incoming and outgoing communications on behalf of the senior executives
• Review and summarize miscellaneous reports and documents; prepare presentation materials
• Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner
• Provide support to other executives and leaders as requested
• Facilitate communication, teamwork and productivity across the executive assistant team
• Other miscellaneous tasks and additional duties as needed to ensure the efficient and smooth operation of the executives and their organizations

Requirements:

• Excellent calendar management skills, including the coordination of complex executive meetings
• Experience scheduling complex, global travel arrangements through travel agencies and using corporate systems
• Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook
• Superior communication and customer service skills

Preferred Education, Experience & Characteristics:

• 2+ years’ experience supporting senior executives in a large, complex (and preferably global) organization with thousands of employees
• 10+ years’ professional administrative (or similar) work experience
• Bachelor's degree or additional equivalent work experience
• Positive and optimistic attitude with a bias for action and results
• Builds and facilitates a positive and fun culture where people perform their best
• Self-starter that recommends tasks and solutions that make operations better, while taking initiative where appropriate
• Highly detail oriented

Conditions:

• Ability to travel within the USA, and possibly international (anticipated no more than 10%)
• Ability to drive within Southern Nevada
• Ability to lift 10 pounds
• Ability to work in an office setting, use computer and office equipment for at least 8 hours daily
• Must be able to perform physical activities such as, but not limited to, sitting, standing, bending, twisting, climbing stairs, or walking
• Ability to work remotely as needed
• Proficient in typing